PRIVACY NOTICE

Privacy Notice

Website copy - last updated 7 September 2026

Christchurch Conservative Club Limited respects your privacy and is committed to protecting your personal information. This notice explains how we collect and use personal information when you visit our website or contact us through it.

1. Who we are

Christchurch Conservative Club Limited is the controller responsible for personal information collected through this website.

Registered society number: IP05420R
Address: 18-18A Bargates, Christchurch, Dorset, BH23 1QL
Telephone: 01202 484549
Website: christchurchconservativeclub.com

For questions about this notice or your personal information, please contact the Club Secretary at the address above or through the website contact form.

2. Information we collect

Contact details and enquiry information that you provide, such as your name, email address, telephone number and the contents of your message.
Technical information generated when you use the website, which may include your IP address, browser type, device information, approximate location, pages visited and dates and times of access.
Cookie choices and information generated by permitted cookies or embedded services.

Please do not include unnecessary sensitive or confidential information in the contact form.

Purpose	Lawful basis
To receive, manage and respond to enquiries.	Our legitimate interests in communicating with members, guests and the public and managing the club.
To take steps requested by you before entering into an arrangement, where your enquiry concerns membership, an event or another service.	Steps before a contract, where applicable.
To keep the website secure, diagnose faults and prevent misuse.	Our legitimate interests in operating a secure and reliable website.
To enable optional third-party content and cookies.	Your consent. You may withdraw it through the website's cookie controls.
To comply with legal, regulatory or safeguarding obligations.	Compliance with a legal obligation or our legitimate interests, depending on the circumstances.

4. Who we share information with

We may share information only where necessary with:

club officers, committee members, employees or authorised volunteers who need it to deal with your enquiry;
our website hosting, email, IT support and security providers;
Google, where you consent to Google Calendar or Google Maps content being loaded;
Meta/Facebook, where you consent to embedded Facebook content being loaded or choose to follow a Facebook link; and
professional advisers, regulators, public authorities or law-enforcement bodies where required or permitted by law.

We do not sell personal information.

5. International transfers

Some external service providers, including Google and Meta, may process information outside the United Kingdom. Where personal information is transferred internationally, the relevant provider is responsible for using an approved transfer mechanism or other safeguards required by data protection law. Their own privacy notices provide further details.

6. How long we keep information

We normally retain routine website enquiries for up to 12 months after the enquiry has been resolved. We may retain information for longer where it becomes part of a membership, contractual, financial, complaint, safeguarding or legal record, in line with the club's applicable retention requirements. Technical security logs are kept only for as long as reasonably necessary for security and fault investigation.

7. Your rights

Depending on the circumstances, you may have rights to ask for access to, correction of, deletion of or restriction of your personal information; to object to its use; and to receive certain information in a portable format. Where processing is based on consent, you may withdraw that consent at any time. These rights are not absolute and exemptions may apply.

To exercise a right, contact the Club Secretary using the details above. We may need to verify your identity before responding.

8. Complaints

Please contact us first if you have a concern so that we can try to resolve it. You also have the right to complain to the Information Commissioner's Office (ICO) at ico.org.uk or by telephone on 0303 123 1113.

9. Changes to this notice

We may update this notice when our website or data-handling practices change. The latest version will be published on this page with its revision date.